Rain Plan
Each site must have a pre-determined indoor location. Let the girls know at the first meeting where they should go if it is raining and inform the guardians with the location of the alternative site.
Girls on the Run will be held rain or shine; outside whenever possible or inside at the approved indoor location.
Exceptions to this policy include:
§ School closing due to inclement weather
§ Power outages
§ Dangerous road conditions
Coaches must make every effort to contact guardians or caregivers of participants at least four hours prior to the Girls on the Run starting time if the session is to be cancelled. Please try all phone numbers/e-mail addresses provided.
If you are not be able to perform the activities as planned in the space provided, try to adapt the lesson in such a way that the activities might be appropriate for indoors. For example, instead of running have the girls do walking lunges single file around the room, or perform calisthenics in place. After you have exhausted those resources, call upon the girls to share with you some of their favorite indoor games. If you need to fill in time you could also try some of the following activities:
· Playing games like 7-up, Operator, Duck–Duck–Goose, etc.
· Singing and teaching favorite camp songs.
· Playing the game Change-Up. Put the girls in pairs. They will both look at one another for a minute or so, and then one of the girls will shut her eyes. While her partner’s eyes are shut, the other girl will change 3-5 things about her appearance (i.e. putting her watch on the other wrist). When she is finished her partner will open her eyes and try to guess what is different. Allow time for both girls to play each role.
· Writing down a Love List. A love list is where each girl will write down a list of 20 activities that she enjoys. Next to each activity they will note four things:
1.) if they do it alone (A) or with other people (P) 2.) if it requires money ($) or not
3.) if it is done indoors (I) or outdoors (O) 4.) when they do it
Writing down this list should help the girls to understand a little bit more about
themselves and the kinds of things that they enjoy doing. After everyone has finished, have the girls go around a circle and say which five are their favorites.
Tuesday, March 2, 2010
Substitute Coaches
Substitute Coaches
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In the instance that a coach is unable to attend a Girls on the Run session, leaving less than two adults present, the Council should be notified immediately. Coaches should never supply their own substitutes without prior discussion with Council staff. All substitute coaches must have had a valid background check through Girls on the Run within the past 24 months and attended a Coaches Training meeting within an operating council. If a substitute is acting as Head Coach, the substitute must be CPR/First Aid certified. At least one coach over 21 years of age must be present at all
times.
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In the instance that a coach is unable to attend a Girls on the Run session, leaving less than two adults present, the Council should be notified immediately. Coaches should never supply their own substitutes without prior discussion with Council staff. All substitute coaches must have had a valid background check through Girls on the Run within the past 24 months and attended a Coaches Training meeting within an operating council. If a substitute is acting as Head Coach, the substitute must be CPR/First Aid certified. At least one coach over 21 years of age must be present at all
times.
Emergency Procedure
Emergency Procedure
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In the event of a serious accident or emergency while coaching a Girls on the Run
session, the following protocol must be followed:
1. Senior staff nearest the victim assesses the condition of the victim immediately.
a. Designate someone to call 911: know your location and address!
b. If unconscious, check for breathing and pulse.
c. If not breathing, provide rescue breathing and CPR.
d. If a back injury cannot be ruled out, do not move the victim and provide inline support for the head and neck.
2. Do not allow the girls to crowd you or the victim. Insist that they stand at least
15 feet away. Have other coach supervise the rest of the group until the situation has been resolved. Keep the girls calm and occupied. If it is a minor accident, encourage the girls to continue moving (running, walking, or playing games) while one coach deals with the situation.
3. Once emergency help has arrived and taken over care of the victim, contact the following people immediately:
a. The victim’s guardians/caregivers (see the medical consent form)
b. The executive director of Girls on the Run council.
4. A GOTR employee or the parent of the victim should accompany the victim to the hospital, if necessary.
5. Immediately record the details of the incident on the Accident Report Form provided in your coach’s box.
__________________________________________________________
In the event of a serious accident or emergency while coaching a Girls on the Run
session, the following protocol must be followed:
1. Senior staff nearest the victim assesses the condition of the victim immediately.
a. Designate someone to call 911: know your location and address!
b. If unconscious, check for breathing and pulse.
c. If not breathing, provide rescue breathing and CPR.
d. If a back injury cannot be ruled out, do not move the victim and provide inline support for the head and neck.
2. Do not allow the girls to crowd you or the victim. Insist that they stand at least
15 feet away. Have other coach supervise the rest of the group until the situation has been resolved. Keep the girls calm and occupied. If it is a minor accident, encourage the girls to continue moving (running, walking, or playing games) while one coach deals with the situation.
3. Once emergency help has arrived and taken over care of the victim, contact the following people immediately:
a. The victim’s guardians/caregivers (see the medical consent form)
b. The executive director of Girls on the Run council.
4. A GOTR employee or the parent of the victim should accompany the victim to the hospital, if necessary.
5. Immediately record the details of the incident on the Accident Report Form provided in your coach’s box.
Spokeperson Policy
Spokesperson Policy
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It is the goal of Girls on the Run International to ensure that when information about our organization is communicated to the public that it is accurate, comprehensive and complete. Our mission, core values and vision are complex and therefore, it is essential to establish a process for communication with both local and national media.
National Media:
To ensure that national media opportunities are effectively maximized, Girls on the Run International serves as the representative for all councils on any proposed national media including press releases, exchange of statements and announcements. Individuals responding to national media are seen as representing and speaking for all Girls on the Run councils.
When national media (such as The Today Show, CNN, Runners World or other national outlets) contacts a local council, Girls on the Run International must be notified to manage national communication efforts. In turn, Girls on the Run International agrees to notify councils when national media intend to publish or air a story of national significance about our organization, so that a local perspective, if applicable, may be leveraged.
In the case of national media that involve issues of a controversial or sensitive nature, Girls on the Run International staff must be notified as soon as possible about the contact. Such notification is critical, especially if follow-up inquiries are made with other councils, to ensure a coordinated, consistent response.
Since positive media solicitation is an integral element of our communications efforts, Girls on the Run International encourages councils to notify us with any ideas for articles or interviews that would positively portray our organization on the national level.
Local Media:
To ensure accuracy, Girls on the Run councils must identify one person within the council organization to serve as the main contact for local media requests. All volunteers and staff must be informed to direct any media interest to the designated media contact. The media contact can then identify the appropriate spokesperson (coach, board person, etc.) for the specific request.
In the case of local media that involve issues of a controversial or sensitive nature, Girls on the Run International staff must be notified as soon as possible. Girls on the Run International must also be notified about negative local occurrences that may possibly rise to the level of a local or national news story.
No one outside of the organization can serve as a public spokesperson for a Girls on the Run council or the Girls on the Run organization without the written consent of Girls on the Run International. This includes but is not limited to sponsors, running affiliates, training partners, school district employees, pageant or athletic event contestants and government officials.
When Girls on the Run participants appear in still or video shots about the organization, last names should not be used.
_________________________________________________________________
It is the goal of Girls on the Run International to ensure that when information about our organization is communicated to the public that it is accurate, comprehensive and complete. Our mission, core values and vision are complex and therefore, it is essential to establish a process for communication with both local and national media.
National Media:
To ensure that national media opportunities are effectively maximized, Girls on the Run International serves as the representative for all councils on any proposed national media including press releases, exchange of statements and announcements. Individuals responding to national media are seen as representing and speaking for all Girls on the Run councils.
When national media (such as The Today Show, CNN, Runners World or other national outlets) contacts a local council, Girls on the Run International must be notified to manage national communication efforts. In turn, Girls on the Run International agrees to notify councils when national media intend to publish or air a story of national significance about our organization, so that a local perspective, if applicable, may be leveraged.
In the case of national media that involve issues of a controversial or sensitive nature, Girls on the Run International staff must be notified as soon as possible about the contact. Such notification is critical, especially if follow-up inquiries are made with other councils, to ensure a coordinated, consistent response.
Since positive media solicitation is an integral element of our communications efforts, Girls on the Run International encourages councils to notify us with any ideas for articles or interviews that would positively portray our organization on the national level.
Local Media:
To ensure accuracy, Girls on the Run councils must identify one person within the council organization to serve as the main contact for local media requests. All volunteers and staff must be informed to direct any media interest to the designated media contact. The media contact can then identify the appropriate spokesperson (coach, board person, etc.) for the specific request.
In the case of local media that involve issues of a controversial or sensitive nature, Girls on the Run International staff must be notified as soon as possible. Girls on the Run International must also be notified about negative local occurrences that may possibly rise to the level of a local or national news story.
No one outside of the organization can serve as a public spokesperson for a Girls on the Run council or the Girls on the Run organization without the written consent of Girls on the Run International. This includes but is not limited to sponsors, running affiliates, training partners, school district employees, pageant or athletic event contestants and government officials.
When Girls on the Run participants appear in still or video shots about the organization, last names should not be used.
Running Buddy Policy
Running Buddy Policy
Girls on the Run International mandates that in any public race (not a part of the official Girls on the Run Race Series) all program participants must be accompanied by a Running Buddy over the age of 18. If the Running Buddy is paired with the girl by any representative of Girls on the Run (Council Director, Staff, Coach) a background check must be conducted on the Running Buddy. Running Buddies must also comply with all other volunteer requirements set forth by the council.
If the program participants are running in a race within the official Girls on the Run Race Series, it is recommended that each girl be accompanied by a running buddy over the age of 18. If the Running Buddy is paired with the girl by any representative of Girls on the Run (Council Director, Staff, Coach) a background check must be run on the Running Buddy. Running Buddies must also comply with all other volunteer requirements set forth by the council.
Girls on the Run International mandates that in any public race (not a part of the official Girls on the Run Race Series) all program participants must be accompanied by a Running Buddy over the age of 18. If the Running Buddy is paired with the girl by any representative of Girls on the Run (Council Director, Staff, Coach) a background check must be conducted on the Running Buddy. Running Buddies must also comply with all other volunteer requirements set forth by the council.
If the program participants are running in a race within the official Girls on the Run Race Series, it is recommended that each girl be accompanied by a running buddy over the age of 18. If the Running Buddy is paired with the girl by any representative of Girls on the Run (Council Director, Staff, Coach) a background check must be run on the Running Buddy. Running Buddies must also comply with all other volunteer requirements set forth by the council.
Threatening Behavior Policy
Threatening Behavior Policy
A girl who meets or can meet requirements for being a Girl on the Run shall not be denied acceptance based on race, religion, color, national origin, citizenship, height, weight, or disability.
Any child engaged in behavior that threatens the health or welfare of other participants,
administrators or coaches will be released from participating in the program as a participant.
Threatening behavior may include but is not limited to: physical injury, emotional maltreatment, abuse of prescription or illegal drugs, use of alcohol, carrying firearms or other dangerous items, using any item in a dangerous way, or any other activity determined by a coach or administrator to be threatening of another’s health or well being.
Girls on the Run of (name), their coaches, and administrators reserve the right to remove from participation any child for any reason that does not fit the mission and goals of the organization
A girl who meets or can meet requirements for being a Girl on the Run shall not be denied acceptance based on race, religion, color, national origin, citizenship, height, weight, or disability.
Any child engaged in behavior that threatens the health or welfare of other participants,
administrators or coaches will be released from participating in the program as a participant.
Threatening behavior may include but is not limited to: physical injury, emotional maltreatment, abuse of prescription or illegal drugs, use of alcohol, carrying firearms or other dangerous items, using any item in a dangerous way, or any other activity determined by a coach or administrator to be threatening of another’s health or well being.
Girls on the Run of (name), their coaches, and administrators reserve the right to remove from participation any child for any reason that does not fit the mission and goals of the organization
Administrative Policy
Administrative Policies
All Girls on the Run councils and their Board of Directors must adopt specific administrative policies including document retention, conflict of interest and whistleblower. These adopted and signed documents address the administrative logistics piece of risk management for the council. The document retention policy ensures that all necessary documentation is retained by the council in some manner, electronic or otherwise for the amount of time required by law or other governing bodies. The conflict of interest policy protects the council and the board by removing the element of potential fraud by interrelated parties. Finally, the whistleblower policy protects employees, officers and directors as it relates to reporting issues of the organization.
These forms may be found on the Council Resource CD as well as online on the Council Director Resource Page.
All Girls on the Run councils and their Board of Directors must adopt specific administrative policies including document retention, conflict of interest and whistleblower. These adopted and signed documents address the administrative logistics piece of risk management for the council. The document retention policy ensures that all necessary documentation is retained by the council in some manner, electronic or otherwise for the amount of time required by law or other governing bodies. The conflict of interest policy protects the council and the board by removing the element of potential fraud by interrelated parties. Finally, the whistleblower policy protects employees, officers and directors as it relates to reporting issues of the organization.
These forms may be found on the Council Resource CD as well as online on the Council Director Resource Page.
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